# PC-III(A) Complete Workflow — Annual Work Plan

## Module Overview

**PC-III(A)** is the **Annual Work Plan** for an ongoing scheme. It captures the financial position, annual and quarterly targets, cash plans, output indicators, and contractor/consultant information for the current financial year. Departments submit PC-III(A) each year (or as required) to show how approved schemes will be executed in the coming period.

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## Navigation

1. **Planning & PC Forms → PC Forms → Generate PC → PC-III A**
2. Or open existing PC-III(A) from the list

**Prerequisite:** Scheme typically has an approved PC-I (objectives may load from PC-I when scheme is selected).

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## Wizard Flow — All Steps

PC-III(A) has **11 steps** including Signatures.

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### Step 1: General Information

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Scheme** | Yes | Select ongoing scheme |
| **ADP / UID** | Auto | Synced from scheme |
| **Financial year** | Yes | Year this AWP covers |
| **Department / agency** | Yes | Executing department |

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### Step 2: Location

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Region, district, site** | Yes | Confirm or update locations |
| **Location narrative** | Yes | Sites active this year |

Same structure as PC-I location—confirm nothing has changed or note expansions.

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### Step 3: Financial Position & Allocation

**Purpose:** Show approved cost, releases, expenditure, and current-year allocation.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Total approved cost** | Yes | From approved PC-I (may pre-fill) |
| **Cumulative expenditure** | Yes | Spend to date |
| **Current year allocation** | Yes | ADP allocation for FY |
| **Release received** | Yes | Funds released |

**Validation:** Figures should match department financial records.

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### Step 4: Revision History

**Purpose:** Document any revisions to cost or scope.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Revision entries** | If revised | Date, authority, old/new amounts |
| **No revision statement** | If none | Confirm no revision |

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### Step 5: Annual & Quarterly Plans

**Purpose:** Physical and financial targets by quarter.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Annual physical target** | Yes | % or units for the year |
| **Quarterly breakdown** | Yes | Q1–Q4 targets |
| **Annual financial target** | Yes | Expenditure plan for FY |

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### Step 6: Quarterly Cash Plan

**Purpose:** Month-by-month cash flow needs.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Monthly cash requirements** | Yes | Amount per month |
| **Total cash plan** | Must match | Align with annual financial target |

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### Step 7: Output Indicators

**Purpose:** Measurable outputs for the year.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Indicator rows** | Yes | Input, output, outcome as defined |
| **Baseline / target** | Yes | Values for the year |

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### Step 8: Consultant / Contractor Information

**Purpose:** Active contracts supporting this year's work.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Contractor name** | If applicable | Firm executing works |
| **Contract value / progress** | Yes | Status of contract |
| **Consultant** | If applicable | Supervision or design consultant |

**Upload:** Contract copies if field supports attachment.

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### Step 9: Executing Officer

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Name and designation** | Yes | Officer responsible this year |
| **Contact** | Yes | Phone / email |

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### Step 10: Adaptation & Mitigation Review

**Purpose:** Update climate adaptation/mitigation for the year's activities.

| Field | Required? | What to Enter |
|-------|-----------|---------------|
| **Climate review narrative** | Yes | Measures planned this FY |
| **CARA/CMA update** | As required | Reference prior assessments |

**AI — Fill with Agent:** Available on narrative fields where enabled.

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### Step 11: Signatures & Submit

| Field | Required? |
|-------|-----------|
| **Prepared By** | Yes |
| **Checker / Approver** | Per workflow |

**Submit** → **Forwarded for Checking**

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## AI Functionality

**Fill with Agent** appears on rich-text fields (climate review, narratives). Use for draft text; verify all financial figures manually—AI does not replace official allocation data.

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## Workflow by Role

Same approval chain as other PC forms: Submitter → Checker → Department Approver → P&D Approver.

Annual work plans may be batched by departments at year start—use **Save as Draft** to prepare multiple schemes before sequential submission.

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## Business Scenario: Annual Submission

1. Department prepares PC-III(A) for all ongoing schemes in June.
2. For each scheme: confirm allocation in Step 3, set quarterly targets in Step 5.
3. Submit all by deadline; track **Forwarded for Checking** on Schemes pills.

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*Previous: [PC-II Complete Workflow](06-PC-II-Complete-Workflow.md) | Next: [PC-III(B) Complete Workflow](08-PC-III-B-Complete-Workflow.md)*